2026 Minutes

THESE ARE DRAFT NOTES OF THE MEETING AND WILL BE RATIFIED AT THE NEXT COUNCIL MEETING

DRAFT Minutes of the Parish Council Meeting held on 19 May 2026 at 7.00pm at North Thoresby Village Hall, The Square, North Thoresby, DN36 5QL

Present:                              Chair                                Cllr Colin Goodwin

                                             Vice-Chair                      Cllr Keith Butters

                                                                                      Cllr Emily Bakes

                                                                                      Cllr Tony Townsend

Also Present:                    Acting Clerk                   Mrs Binal Sawjani

                                             Members of Public      1

                                             District/County             Cllr Alex McGonigle

                                             Apologises:                    Cllr Terry Aldridge (accepted)

Item 0726/13 Welcome to the meeting: Chair opened meeting at 18.59 and welcomed councillors, public and district councillor. Chair  explained that we would open the public session once we have elected chair and vice chair.

Item 0726/14 Election of Chairman: The chair asked for nominations and Cllr Colin Goodwin was proposed, seconded and RESOLVED.

Item 0526/15 Handover to new Chairman: Not required

Item 0526/16 Appointment - Vice Chair: Cllr Kieth Butters was proposed, seconded and RESOLVED.

Meeting opened to the public: No comments

Chair invited Cllr McGonigle to speak:

• Cllr explained the details of Local government reorganisation (LGR) in England which is the process of replacing two-tier county and district councils with single-tier unitary authorities will be available by the end of June
• Grant available for community led projects – Cllr to send the details to clerk
• Road are being mended and pot holes that have been on the list on fix my street – there are more pot holes fixed between January and March 2026 than in total for last year. Clerk to provide a fix my street poster
• New supplier appointment that have created an app for reporting issues that we do on fix my street. Rolled out by end of the year to councillors at first then parishes

Council comments regarding parishioners that have approached us on road matters

• Junction in Waithe that has had six crashes council asked if we could ask for an alteration to the road
• Ludborough Road – narrow road and a vehicle and bus cannot pass safely at that junction

Cllr needed to leave so we brought forward planning see below Cllr McGonigle left 19.46

Item 0726/17 To receive declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations: None – Cllr Butters declared interest in item 13j on the agenda

Item 0726/18 Coopt new councillors: Chair explained that we are actively seeking new councillors and if any of our parishioners are interested, please email the chair or clerk. This will remain as an agenda item.

Item 0726/19 Apologies for absence: Cllr Aldridge accepted

Item 0726/20 To approve the draft notes as minutes of the last meeting held on the 7 April 2026: RESOLVED to adopt and sign the notes as accurate minutes. They were dated and signed by the Chair.

Item 0726/21 Chair’s Report:

• Phone box – BT have written to the parish as they have struggled to get a new door – ongoing and to be fixed at some point this year
• Village Hall ownership deeds have been found by a parishioner (they were in a shed) all information that we need to progress with the village hall can now be achieved. Documents are in the village hall safe and next action is to get the title registered – follow up next meeting
• Defib – there is a portable one that can be used by other groups in the village – much discussion proposed that to see the cost of locked box or an air tag for the device so that the council know were in the village it is seconded and RESOLVED – gain quotes and defer to next meeting.

Item 0726/22 Training:  Training available to all Staff and elected Members and clerk recommends councillors to view training schedule. Training scheduled for Cllr Townsend – new councillor online 20 July. Clerk to attend FOI training and HMRC training on correct filing commitments

Item 0726/23 Parish Matters To receive updates from in respect of:

1. Village Hall – kitchen – proposed kitchen alterations – would the group consider donating the fund to the council and the work can be carried out on behalf to the group. Propose to approach that group, seconded and RESOLVED
2. Flag purchase – council purchased flag for the parish
3. Grant application updates
   1. VAR googles – setup for parishioners and the event was very successful and there is a real appetite for this initiative – applied for this to be a funded project – the application needed some clarification to use and send revised info and awaiting to hear.
   2. £4,000 for the youth club and will be match funded £12,000 need to spend by 9 August figures have been revamped and includes a flight case with 10 point charging output
4. North Ray Solar Farm Community Liaison Group – Chair and vice chair will be invited to attend meeting once the planning has been completed
5. Youth Club and Pump track – much discussion around setting up a club for the younger parishioners. Proposed to run a trial youth club for three months to gauge the interest in partnership with YMCA. There are 12 children interested and the youth worker is confident that the numbers will increase once the club has been advertised. Club would include tuck shop and one of our Cllr have donated a footie table and we could raise funds for a pool table. With the plans for pump track, VAR headset, park core course and table  tennis. The Rotary have donated £1,500 for this project. Propose an open day 12 July to launch the project – defer to the next meeting
6. Bridge update – nothing further from the last meeting – Write to the owner and defer to the next meeting
7. Grass cutting contract – In place
8. Insurance renewal – Need to renew proposed Zurich quote £1,536.98 for 2026/27 seconded and RESOLVED
9. YMCA renewal – renew membership for three years £140.00 proposed, seconded and RESOLVED
10. Security Systems CCTV maintenance and Inspection – this is to be renewed £410.00 plus VAT proposed, seconded and RESOLVED
11. AGAR – Internal audit - Item 0726/24 - Annual Governance and Accountability Return (AGAR) 2025/26: Internal audit complete and forms need to be signed and sent to the external auditors. It was RESOLVED to adopt and forms signed by chair and RFO. Send to the external auditor.
12. Cyden homes update – have update and published on the website
13. Named beneficiary will – Chair will keep an eye on this as there is more assets that need to be considered as part of the estate. Keep on the agenda
14. Highways – already covered in the meeting

Item 0726/25 Planning Applications: all comments will be public

00554/26/ADV Consent to display - 2 no. single sided non illuminated free standing signs. Cyden Homes  - SUPPORT

00444/26/FUL Planning Permission - Installation of a photovoltaic solar energy farm with associated infrastructure, including erection of a substation, construction of a vehicular access and internal access roads, landscaping and biodiversity enhancements. North Ray Solar – OBJECTION

00688/26/FUL Eastern Green Link 3 (EGL 3) and Eastern Green Link 4 (EGL 4) and Grimsby to Walpole - Targeted Statutory Consultation under Section 42 of the Planning Act 2008. OBJECTION

Eastern Green Link 3 (EGL 3) and Eastern Green Link 4 (EGL 4) and Grimsby to Walpole - Targeted Statutory Consultation under Section 42 of the Planning Act 2008. – Pylons project

050/26/TCA Proposed works to tree(s) within the North Thoresby Conservation Area, Trees: Notification  - SUPPORT

Item 0726/26 Correspondence: To receive and dispose of correspondence received since the last meeting:

• Free resources available for parishioners regarding the PSTN lines  - will add to website as a news story
• Parishioner has emailed about verge grass cutting  - will ensure that his is part of the cutting contract chair to advise at next meeting
• Quotes for the CCTV already covered in meeting
• Information regarding the phone box – already covered in meeting
• Information regarding UKSPF Grassroots fund which we have applied for VAR and Youth club project
• Chased PKF for the outstanding audits for 2023/2024 and 2024/25 and have been asked some more questions and are confident that this will be resolved shortly
• Great Tommy sleepout has raised £145
• Subscription for the YMCA for 3 year membership £140 – already covered in meeting
• Cyden Homes update is on website
• Information from history society and been published on website

Item 0726/27 Dates of next meeting: To note the date of the next meeting: Possibly 4 June but will confirm by end of the week or 14 July 2026

Item 0726/28 Financial matters:

1. To note bank balances on bank statements as of May 2026 £41,419.87
2. To note income – Precept £19,950 Village Hall Hire £1,028
3. To authorise the signing of orders for payment for previous months

Meeting ended 20.45