June 2023 Minutes
NORTH THORESBY, WAITHE and GRAINSBY PARISH COUNCIL
North Thoresby Village Hall, The Square, North Thoresby, Grimsby, DN36 5QL.
Minutes of the Parish Council Meeting
Monday 5th June 2023 at 7.00pm
Present: Cllr Howard (Stand in Clerk), Cllr Buckenham (Chair), Cllr Gallop (Vice-Chair), Cllr Gale, Cllr Marshall, Cllr Snell.
In Attendance: 8 Members of the public.
Public Forum
No permissions were given for publication or public sharing of recordings made.
Residents spoke from NT Village Community News about co-operation with PC and Events newsletter – offering 4-8 pages and a profile of councilors page with photos.
Invitation to PC to Village History Club Thurs 7th June 7.30
A resident spoke about legal obligations of PC.
A resident spoke about play park and necessary repairs and how happy to help.
AGENDA
1. CHAIRMAN’S WELCOME
Welcome from Cllr Buckenham.
2. TO RECEIVE APOLOGIES FOR ABSENCE:
Apologies received from Cllr Jones.
3. TO GRANT DISPENSATION TO COUNCILLORS:
To note dispensations given to any members of the council in respect of agenda items listed below
Not done
4. UPDATE FROM DISTRICT COUNCILLORS:
Cllr Aldridge updated during public forum.
UPDATE FROM COUNTY COUNCILLOR:
Cllr. Hugo Marfleet updated during public forum- Drop kerbs on Tetney road, repair work.
Ludborough rd due new road surface, but been suggested that new surface put in after any new utilities for building on land off Ludborough road.
Suggestions offered for speed reduction on Station Road.
Advised to contact Welton Aggregates re: speeding and dangerous loads on High Street. -Cllr Howard to action.
5. TO APPOINT MEMBERS TO SERVE ON THE COMMITTEES OF THE COUNCIL:
Finance Committee (3 members) Cllr Buckenham, Cllr Marshall and Cllr Jones
6. TO APPROVE THE MINUTES OF PREVIOUS MEETINGS AS A TRUE RECORD:
a) FULL COUNCIL MEETING HELD ON 6TH FEBRUARY 2023. Approved
b) ANNUAL FULL COUNCIL MEETING HELD ON 15TH MAY 2023. Approved with amendment –
Agenda item 1. Declaration signed by Cllr Buckenham and witnessed by Stand in Clerk at end of meeting.
7. TO ADOPT STANDING ORDERS FOR THE COUNCIL YEAR 2023/24 :
Standing Orders adopted as currently on website.
8. TO REVIEW Noticeboard Policy :
A review of current noticeboard policy taking into account public consultation.
Resolved: Noticeboard policy adopted in current form.
9. TO ADOPT COUNCIL POLICIES FOR THE COUNCIL YEAR 2023/24:
i)Annual Leave Policy
ii)Code of Conduct
iii)Communications Protocol
iv)Complaints Policy
v)Co-option – Parish Councillor Eligibility
vi)Co-option – Procedure and Application Form
vii)Disciplinary Policy
viii)Emergency Leave Policy
ix)Employer Discretions Policy (Lincolnshire Pension Fund)
x)Equal Opportunities Policy
xi)Equality and Diversity Policy
xii)Financial Regulations
xiii)Flexible Working policy
xiv)Grievance Policy
xv)Harassment and Bullying policy
xvi)Health and Safety Policy
xvii)Homeworking policy
xviii)Lone Working Policy
xix)Performance Improvement Policy and Procedure
xx)Press and Media Policy
xxi)Public Participation at Parish Council Meetings
xxii)Risk Management
xxiii)Safeguarding Policy
xxiv)Scheme of Publication
Resolved: All policies adopted.
10. CONTRACT RENEWAL FOR WEBSITE MAINTENANCE AND WITH LALC:
Deferred until July meeting. Pending costings and decision whether to pay for website maintenance from LALC or Clerk to maintain, including replacement of removed accessibility content.
11. SUBMISSION OF SN106 AND REQUEST PC INVOLVEMENT TO ELDC FOR BEANLANDS DEVELOPMENT:
Deferred until July meeting- Cllr Howard to consult Working Action Group and come with full SN106 to be submitted.
12. MONTHLY SURGERIES FOR PARISH COUNCILLORS:
Agenda items 13 and 15 merged as proposal to hold PC surgeries at Sociable soup.
First one to be 15th June 12-2 Cllr Snell and Cllr Buckenham.
Cllr Gale to cover Grainsby and Waithe- to gauge interest in surgery.
13. WHATSAPP GROUP FOR CLLRS:
Resolved: Group to be set up, but no decisions to be made on this medium.
14. CONTINUATION OF WARM SPACE SOCIABLE SOUP
Resolved: next one 15th June, then September 21st.
15. CHAIR TO ATTEND COMMUNITY GROUPS AND CLUBS IN THE VILLAGE:
Resolved: List of groups made.
History Group, WI, Sew and So’s, Children’s groups Mon and Thursday, Events, Pop In, Knit and Chat, Embroidery group (Sat).
16. CORRESPONDANCE RECEIVED FROM RESIDENTS:
Ludborough Road correspondence- to be forwarded to Hugo Marfleet.
Green waste trucks- To be forwarded to ELDC
Right of way claim- Cllr Gale
Potential PC Land grabbing- Cllr Buckenham and Cllr Howard
Waithe- Ask MW if can resolves the maintenance issues.
17. SAVE OUR BRIDGE:
On going- Discussed with Cllr Marfleet, suggestion to adopt as footpath.
19. TO APPROVE PAYMENTS BY DIRECT DEBIT FOR THE COUNCIL YEAR 2022/23:
To approve payments by Direct Debit for the Council
X
Resolved: All village hall payments approved
Payments for public conveniences deferred as currently being checked for rebate with Wave.
18. PLANNING:
Planning application N/133/00915/23
https://publicaccess.e-lindsey.gov.uk/online-applications/simpleSearchResults.do?action=firstPage
Resolved: No objections, no comment necessary.
21. CO-OPTION:
Resolved: Cllr Helen Berryman co-opted.
Not in attendance – documentation to be signed before next meeting – Declaration of acceptance of office and disclosable pecuniary interest forms.
22. FINANCIAL MATTERS:
To discuss letter to be sent with regards to recovering PC monies.
Resolved: Approved- letter to be sent from Parish council with invoice for Village Hall hire.
To Propose continuation of Dave Bedlow’s offer of cutting grass at Mapletoft grass - £50 per cut.
Resolved: Approved
Grass cutting contract renewal – awaiting 3 quotes Pending
Damage to Play park – Unresolved: need to access RoSPA report.
23. DATE AND TIME OF NEXT MEETING:
To Confirm time and date for next Parish Council meeting
Monday 5th July 7 pm.
Resolved: Approved.