September 2023 Agenda
Clerk: Mr S R Baxter | Email: clerk@norththoresby.com | Tel: 0781 444 3058 Address: North Thoresby Village Hall, The Square, North Thoresby, DN36 5QL
For the community….by the community…
02 September 2023
SUMMONS FOR PARISH COUNCILLORS AND TO GIVE NOTICE OF A FULL PARISH COUNCIL MEETING
Reference: 6/2024
Dear Councillors,
I hereby give notice of summons to attend a Full Parish Council Meeting that will be held on the following:
Monday 11th September 2023 to commence at 7pm
The meeting will be held at the Village Hall in North Thoresby.
For any apologies for attendance, please could you email me on clerk@norththoresby.com With regards,
Mr S R Baxter JP MIFA ADPS ADIP
Clerk and Responsible Financial Officer
North Thoresby, Grainsby and Waithe Parish Council
AGENDA ITEMS
1. Welcome to all Councillors and any members of the public sitting in observation. Chair will make people aware that the meeting may be recorded.
2. Members of the public participation – any questions will be at the discretion of the Chair.
3. Proposal to exclude members of public from participation – but can observe
For the following agenda points members of the public can observe the meeting but cannot take part in any debate. Any persons not Councillors or the Clerk will be asked to remain silent.
4. Apologies for absence from any Councillors
5. Declarations of interest – for the Council to note including dispensations presented to the Clerk
6. Minutes of the last Full Parish Council Meeting (07 August 2023) – agree minutes are accurate
7. Report of the closed session of the of the last Full Parish Council Meeting – agree report is accurate
8. Minutes of the EOM of Parish Council (21 August 2023) – agree minutes are accurate
9. Minutes of the HR Committee Meeting of the Parish Council (21 August 2023) – agree minutes are accurate
10. Updates from the Clerk - from previous meetings
11. Financial Transparency - discussion on publishing financial data
12. Finance Committee and banking - update from the Clerk on Finance Committee’s view on banking
13. Mobile phone for hall hire contact - consideration of how to proceed to ensure coverage
14. Financial update from the Clerk (including bank reconciliations) - to formally agree
15. General expenditure for approval - to formally agree that the payments are acceptable:
|
PAYEE |
EXPENDITURE REASON |
AMOUNT |
|
Clerk salary & allowance |
Contractual for September 2023 |
Withheld - confidentiality |
|
Clerk overtime |
Overtime for September 2023 |
Withheld - confidentiality |
|
Village Hall Caretaker salary |
Contractual for September 2023 |
Withheld - confidentiality |
|
HMRC |
Payment of deductions and statutory liabilities |
Withheld - confidentiality |
|
Lincolnshire County Council |
Payment of pension deductions and PC liability |
Withheld - confidentiality |
|
Clerk’s Travel Expenses |
Travel for Meetings - August to Sept 2023 |
£158.40 |
|
Clerk expense claims |
Office equipment and warranty |
£302.64 |
|
Amber Asbestos Services |
Asbestos Survey |
£350.00 |
|
Clerk expense claims |
Safety clothing and equipment |
£119.96 |
|
Clerk expense claims |
Safety equipment |
£29.99 |
|
Tuplip Healthcare |
Hygiene Equipment and Service |
£63.96 |
16. Planning applications and results - to discuss and agree the decision on each
|
Planning Permission - Extensions and alterations to existing dwelling to provide additional living accommodation and erection of a detached garage. LOCATION: THE CHESTNUTS, CAMPIONS LANE, NORTH THORESBY, GRIMSBY, DN36 5RJ Planning permission granted |
Tree Preservation Order: North Thoresby, 1961 (133.01), Tree(s): T28 Application Reference Number: 0086/23/TPA APPLICANT: Mrs Wilson PROPOSALS: T28 - Sycamore - (T1 on plan) Crown li_ over the neighbour’s roof and gutter, and hedge line up to 5.2m, to suitable secondary or tertiary growth points. LOCATION: Willows, Station Road, North Thoresby, Lincs. REASON(S): T28 - Tree sheds large amounts of debris into the gutter and roof-line and limits further solar panel installation. |
17. Complaints to the External Auditor by T Kuzemczak - update from the Clerk
18. Christmas working group - agreement to what can be organised and costs
19. Bench relocation and cost of maintenance
20. Further FOI from A Shaw - cost of requests
21. Fencing discussion and fire risk assessment charge - update and possible decisions on how to proceed
22. Care of the large flower tub near the halfway house
23. Displaying Minutes on the Noticeboard - discussion on how to publicise hard copies of minutes
24. Planning Committee Members and ToR - proposal confirm members of Chair
25. Grant application for Soups from ELDC and to name Cllr contact - update from Cllr Howard
26. Correspondence
27. To agree the date of the next PC Meeting - Monday 04 October 2023 at 7pm
28. To resolve: Whether the Council will move into closed session to consider the following confidential and legal matters in accordance with the Public Bodies (Admission to Meetings) Act 1960.
For the following points members of the public must leave the meeting as the meeting will be a closed session.
29. Staffing matter - for discussion and agreement