2024 Parish Council Minutes of Meetings

     North Thoresby, Grainsby & Waithe Parish Council
North Thoresby Village Hall, The Square, North Thoresby, DN36 5QL
Draft Minutes
4TH NOVEMBER 2024 7.00pm

Present:
Chair    Keith Butters (Vice Chair)
Councillors    Ian Bunn, Helen Willerton, Emily Bakes and Mick Orrill
District Councillor    Terry Aldridge
Public    2 members of the public
Locum Parish Clerk    Jill Davis

1.    Chairman’s Welcome 24/72
The Chairman opened the meeting at 7.00pm and welcomed everyone. The Chairman informed everyone that the meeting may be recorded and of the safety measures in the Village Hall.
  
                 
2.    Apologies for Absence 24/73
Apologies received from Cllr Goodwin – Personal commitments
The council approved Cllr Goodwin’s reason for absence
 
3.    Declarations of Interest 24/74
a) To record declarations of interest by any member of the council in respect of the agenda items listed below.  Members declaring interests should identify the agenda item and type of interest being declared.
No declaration of interest

          b) To note dispensations given to any member of the council in respect of the agenda items listed below.
          None requested.

4.    Adoption of Previous Minutes 24/75
Resolved. The minutes of the meeting held on the 7th October 2024 were approved by the council as being a true record. The chairman signed the minutes.

5.    Public Open Forum – 30 Minutes 24/76
Member of the Public 1 requested information which the parish council did not have available in the meeting and they were requested to send their comments via email to the clerk.

Member of the Public 2 requested information on the Live and Local finances.
Informed they would be made available once all invoices had been received.

19.07 a member of the public became abusive and left the meeting room
19.10 Cllr Orrill left the meeting 
Meeting suspended
19.14 Cllr Orrill returned
Meeting re-conveined
 
6.    District Council Update 24/77
Cllr Aldridge updated the council on
a) Planning Policy
b) Nuclear Waste Disposal 2027 referendum 

7.    County Council Update: 24/78
          To receive updates from any attending County Councillor.
          Not in attendance.

8.    Chairman’s Report: 24/79
Nothing to report
9.    Clerk’s Report: 24/80
       Nothing to report
10.    Finance Matters: 24/81
a)    For the council to consider approving the quotation for IT work of less than £250. APPROVED
b)    For the council to approve the distribution of the previously approved £200 to the following £140 – North Thoresby FC and £60 North Thoresby Cricket Club. APPROVED
c)    Withdrawn
d)    For the council to consider the clerks expenses £51.74. APPROVED
e)    For the council to consider a donation to the nominated charity for the Louth Tractor run £150 proposed by Cllr Baked. DEFERED
f)    For the council to ratify the cost of minor repairs at the play park £17.30 APPROVED
g)    For the council to note £370.55 received Live and Local event NOTED
h)    For the council to note VAT reclaim received £555.68 NOTED

11.    Planning Matters: 24/82
a)    For the council to note – Full Planning Permission N/133/01254/24
Land North of Meadow Cottage Church Lane North Thoresby. NOTED
b)    For the council to note – Full Planning Permission N/133/01255\24
Land rear Micklemore House, Main Road. North Thoresby NOTED
           C)   For the council to note- Full Planning Permission N/133/00864/24 NOTED

12.    Administration Matters: 24/83
a)    to inform the council two FOI’s have been received and answered NOTED
b)    To inform the council that FOI’s will be uploaded to the website. NOTED
c)    For the council to note the Chairman has called an Extraordinary PC meeting for Tuesday 19th November 2024. NOTED

13.    Employment Matters 24/84
a)     For the council to note the third party payroll cost is £15.00 per month. NOTED
b)    For the council to consider approving the overtime for October 24 at 42 hours DEFERED 
c)    For the council to note the pay reviews for 2024-2025 has been agreed and the relevant backpay and new rates of pay will be actioned in the November pay cycle. NOTED

14.    Village Hall matters 24/85
a) For the council to consider a credit account with Peter Hgarth and Sons for village hall purchases. 
    Resolved. The council approved the motion
          b) For the council to consider opening an Amazon business account for purchases. DEFERRED
          c) For the council to note the certificate has been received for VH replacement sockets. NOTED
          d) For the council to note the certificate has been received for Wires switched spur for heat battery. NOTED
          e) For the council to note the certificate has been received for VH emergency lighting replacement NOTED
          f) For the council to consider approving all members having a key to the VH front door
             Resolved. The council approved the motion
           g) For the council to consider approving the purchase of a leaf blower. DEFERRED
           h) For the council to consider the donation of a petrol Sthil leaf blower from Cllr. Goodwin. WITHDRAWN
           i) For the council to consider approving Cllr Orrill to obtain 3 quotes for an outdoor storage unit.
              Resolved. The council approved the motion
            J) For Cllr Orrill to update the council concerning the fire risk assessment.
            Cllr Orrill informed the council quotations were being obtained for the outstanding work and would be             presented to the council at the December meeting.        

15.    Financial Year 2023-2024 24/86
a) For the council to note the external auditor has not certified the accounts due to information that has been brought to the external auditor’s attention. NOTED

          b) For the council to note the following documents were uploaded to the website and placed in the notice boards: Notice of the audit and rights to inspect the annual Governance and Accountability Return, External auditor correspondence, External auditor Section 3 report and Section 1 and section 2 of the Annual Governance and Accountability Return on the 2/09/2024. NOTED

16.    Payments- For the council to consider approving the November Payments 2024 24/87

    Payments to be made by Cllrs Goodwin and Butters
                    

17.    Next Meeting Date: 24/88
a) To note an extraordinary meeting on 19th November 2024
          b) To note the next meeting is scheduled for Monday 2nd of December 2024

18.    Temporary exclusion of press and public: 24/89
       Pursuant to the Public Bodies (Admission at Meetings Act 1960. (The Public and Press be excluded from the   
        meeting due to the confidential nature of the business to be discussed) Consideration and reason required:
          The council approved for the temporary exclusion of the press and public to discuss employment matters.

19.    Miscellaneous Matters: 24/90
a) For the council to consider any action from the updated paper submitted concerning an ongoing issue                                             
               Resolved. The council approved the motion
          b) For the council to consider any actions from the papers submitted concerning an employment matter
          Deferred for further discussion
          c) For the council to note the information supplied concerning the new rates of pay. NOTED
  
          d) For the council to consider discussing/approving a legal matter.
          Resolved. An announcement will be made by the Parish Council

   With no further business to transact, the Chairman thanked everyone for attending and closed the meeting at  
   8.20pm.

  Signed: 

 Dated: