2024 Parish Council Minutes of Meetings

      North Thoresby, Grainsby & Waithe Parish Council 
North Thoresby Village Hall, The Square, North Thoresby, DN36 5QL 
 
Draft Minutes December 2nd 2024
 
Present:
Chair            Colin Goodwin
Vice Chair         Keith Butters
Councillors        Helen Willerton, Mick Orrill, Ian Bunn and Emily Bakes
County Councillor    Hugo Marfleet
District Councillor     Terry Aldridge
MOP            11

 
1.    Chair’s Welcome: 24/102
The Chair opened the meeting at 7.00pm welcomed everyone, read out the LALC recommended welcome statement, informed everyone the meeting may be recorded and made a personal statement.
 
2.    Apologies for Absence: 24/103
All councillors present
 
3.    Declarations of Interest: 24/104
Cllr Goodwin declared an interest in items 9.a and 9.b. No dispensation was given.
 
4.    Approval of Previous Minutes: 24/105
a)    For the council to consider approving the draft ordinary minutes dated the 4th of November 2024.  
Deferred – Due to limited number of contracted hours for the Clerk 
b)    For the council to consider approving the draft extraordinary minutes dated the 19th of November 2024. 
Deferred – Due to the limited number of contracted hours for the Clerk 
 
5.    Public Open Forum – 30 Minutes: 24/106
                     Newman Properties Ltd attended the meeting and the chair invited them to address the council and public.
    Mr Newman outlined the plans for a development off The High Street in North Thoresby. Approval had been granted for 13 houses and a play park. Mr Newman outlined their proposal to re-apply for 13 bungalows and not include the previously approved play park. 
    Cllr Bakes asked if they would consider making a donation to the existing play park in the village if the play park was not included in the new scheme.
    Cllr Marfleet suggested this should be done legally if it were to go ahead.
    Members of the public expressed concerns over drainage on the site.

    Member of the public highlighted the freezer presently in the committee room was used and needed by the various catering groups who use the village hall.

    Member of the public enquired about the live and local event held in the village hall.

     The chair thanked the directors of Newman Properties Ltd for taking the time to present their proposals and answering the councils and publics questions.

It was proposed item 12.h be moved up the agenda to allow interested parties to leave after the discussion. The chair agreed to this.

12.h For the council to consider removing of the freezer chest from the Village Hall due concerns raised by   
 Cllr Orrill  
Resolved. Cllr Butters proposed the freezer remains in use until an alternative could be found. Cllrs. Goodwin and Orrill mandated to investigate 

 
6.    District Council Update: 24/107
      Cllr Aldridge thanked the Chair for his personal statement and the work the council has carried out so far. Updated the council on the developing housing plan and the NPPF policy. Informed the council of a meeting with the Lindsey Marsh Drainage Board and they were aware of potential problems with springs at the High Street development site.
 
7.    County Council Update: 24/108
      Cllr Marfleet updated the council on the local government reorganisation and Theddlethorpe nuclear processing site.
    
8.    Finance Matters: 24/109
a)    For the council to consider approving the boiler Flue Works £470.78 – Mark Stainton 
Resolved. Approved
b)    For the council to consider approving the Live and Local Ltd Invoice £370.00 
Resolved Approved
c)    For the council to note the following concerning the Live and Local Event: 
Income £370.55 Payments £370.00 (VAT can be reclaimed from the invoice of £61.67) 
Noted. 
d)    For the council to approve the invoice from Expert Security Systems £45.00 (this work was not approved by the PC July onwards) 
Resolved. Approved
e)    For the council to ratity the  payment to Thoresby Homecare Centre (October invoice not approved by the council before purchasing the items) £73.90 
Resolve. Approved
f)    For Cllr Goodwin to clarify the invoice from Mr Gladding that was approved at the September PC 
  Meeting concerning the painting of the library 
  Noted
g)    For the council to approve the Job Advert Invoice to LALC for £75.00 +VAT 
Resolved. Approved
 
9.    Planning Matters: 24/110

a)    For the council to consider any actions from the correspondence received from a member of the public concerning Westbrook Farm 
Cllr Goodwin left the room and the vice chair continued the meeting.
Resolved. Cllr Butters proposed the clerk writes to ELDC planning department regarding any development at Westbrook Farm.
b)    Planning Permission – Change of use of existing residential garden to provide a community orchard 
The Paddocks, Station Road. North Thoresby DN36 5QS 
Reference Number: N/133/01785/24 
Resolved. Council to write to council expressing concerns regarding parking. 
c)    Planning Permission – Erection of 1.8m high fence to the north and west boundary. 
WestBrook Farm, Station Road. North Thoresby. DN36 5QS Reference N/133/01673/24 
                Resolved. Write to ELDC planning department.
                Cllr Goodwin return to the meeting
 
10.    Administration Matters: 24/111
a)    For the council to consider launching a New Parish Council Facebook Page (Cllr Bakes) 
Noted. Cllr Bakes informed the council the new Facebook page is live 
b)    For the clerk to minute the concerns regarding the outstanding Finance Matters that have not been addressed. 
No action 
c)    For the council to note that the Chairman wishes to call an extraordinary meeting to discuss Finance Matters and other urgent matters. Date to be decided.    
Noted. Date to be announced 
d)    For the council to consider the Planned PC meeting dates for 2025
Resolve. Dates Approved     
e)    For the council to consider any action from the correspondence received concerning Stanholme Lane 
Resolved. Council to write to authorities 
11.    Employment Matters: 24/112                
a)    For the council to consider approving increasing the Clerk’s contracted hours (Cllrs Goodwin, Bunn    
        Orrill) 
         No action taken
b)    To inform the council that the Parish Clerk job advert is live on Lincolnshire County Council’s website.
 Noted
c)    For the council to approve the caretaker’s holiday of the 7th and 8th of December 2024 
Resolved. Approved
          
12.    Village Hall Matters: 24/113
a)    For Cllr Orrill to inform the council that he has stepped down from the mandated responsibility of            the Village Hall 
Noted
b)    For the council to consider the next steps concerning the Fire Risk Assessment and Health and Safety  
         Matters in light of 12.a 
         Resolved. Cllr Goodwin mandated to be responsible for Village Hall
c)    For the council to consider not contracting work to AP Services due to the boiler issue (Cllr Orrill) 
Noted
d)    For the council to consider contacting the Police concerning  the missing Filing Cabinet   that was located in the Office at the Village Hall (Cllr Orrill) 
Resolved Cllr Butters mandated to contact Expert security to review CCTV footage. Approved
Police to be informed.
e)    For the council to approve a second set of full keys for the Village Hall (Cllr Orrill) 
Noted

f)    For the clerk to remind the council that Cllr Bunn was approved by the council to be responsible for           the grant applications/funding opportunities for the Village Hall 
Resolved. Cllr Bakes and Goodwin mandated for grant applications for parish. Approved
g)    For Cllr Goodwin to inform the council of the refreshment grant received for the Remembrance  
 Service 
Noted
h)    For the council to consider removing of the freezer chest from the Village Hall due concerns raised by   
 Cllr Orrill  
Already decided
i)    For the council to consider the quotations for the Outside Container (Cllr Orrill) 
Resolved. Approved Cllr Orrill to pass details and quotes on to Cllr Goodwin
j)    For the council to consider joining the YMCA Village Hall Advisory Service £55.00 per annum (Cllr   
 Goodwin)  
  Resolved. Approved
k)    For the council to consider the quotations for the L2 Fire Alarm 
Defered 
l)    For the council to consider agreeing on a Fire Meeting Point (Cllr Orrill) 
Defered. Cllr orrill to pass information on to Cllr Goodwin
13.    Village Matters: 24/114
a)    For the council to consider a donation of a Defibrillator Cabinet (Cllr Goodwin) 
Resolved. Approved
b)    For the council to consider a location for a Defibrillator in Waithe (Cllr Goodwin) 
Resolved. Approved
c)    For the council to considering asking for volunteer(s) to monitor the Free Library 
Resolved. Cllr Bakes mandated to look after free little library.
d)    For the council to consider a budget for the repairs needed at the Play Park (Cllr Goodwin) 
Resolved. Cllr Goodwin to arrange purchase of spare parts
         
14.Payments – For the Council to consider approving the December Payments 2024: 24/115
 

 
                
Resolved. Approved
                        
 
15. Next Ordinary Meeting Date: 24/116
        a)    For the council to note the Ordinary PC Meeting – 6th of January 2025  
Noted