2025 Minutes

THESE ARE DRAFT NOTES OF THE MEETING AND WILL BE RATIFIED AT THE NEXT COUNCIL MEETING
 

DRAFT Minutes of the Parish Council Meeting held on 1 December 2025 at 7.00pm

at North Thoresby Village Hall, The Square, North Thoresby, DN36 5QL

Present:                              Chair                                Cllr Colin Goodwin

                                                                                      Cllr Keith Butters

                                                                                      Cllr Emily Bakes

                                                                                      Cllr Paul Rickett (appointed)

                                                                                      Cllr Terry Aldridge (appointed)

Also Present:                    Acting Clerk                   Mrs Binal Sawjani on Zoom

                                             Members of Public      6

                                             District/County             Cllr Terry Aldridge

                                             Apologises:                    none

Item 0725/49 Welcome to the meeting: Chair opened meeting at 18.59 and welcomed councillors, public and district councillor. Council.

Meeting opened to the public:

• Parishioner asked about surface water and was advised to report to www.fixmystreet.com  Chair will inform let Cyden know

Public Session 3 mins

Chair invited Cllr Alridge to speak

• Spoke about the planning meeting has the role of vice chair and would be happy to share the agenda with council

Chair invited Cllr Ricketts to speak:

Explained that he had attended the planning meeting  and had used Beanlands as an example of how solar panels are needed to be used to reduce electric costs for buyers panels would be considered. The exercise was for the district so see if we could not have big solar farms. Would like the proposal to be that if you wish to have a new build in East Lindsey then you add solar panels to your plan.

Item 0725/50 To receive declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations: None

Item 0725/51 Apologies for absence: None

Item 0725/52 To approve the draft notes as minutes of the last meeting held on the 6 October and 4 November 2025: RESOLVED to adopt and sign the notes as accurate minutes. They were dated and signed by the Chair.

Item 0725/53 Chair’s Report:

1. BT Phone box in the village square – application made and awaiting approval
2. Elderly residents – Propose a community neighbourhood scheme but not run by the PC but the residents of the village. Discussion mentioned that the emergency plan could be part of this initiative. Add to agenda to discuss fully and scope this initiative
3. Bridge over Blackleg Drain – waiting for confirmation
4. Waithe Church – Christmas decorations are in village hall – expenses claimed by parishioner
5. Telegraph Pole – Quickline are erected pole no other resolution
6. Flagpole – has been erected. Thank you to Cllr Butters and Mr Townsend for their help
7. Our first electricity bills and been issued. Village Hall would have been £177.22 reduced to £54.77 Village toilets would have been £122.45 reduced to £3.24 making huge savings.

Item 0725/54 Training:  Training available to all Staff and elected Members and clerk recommends councillors to view training schedule. No training taken

Item 0725/55 Parish Matters To receive updates from in respect of: and item k bought forward

1. Flag policy, appoint a volunteer to raise the flag. National policy for this adopted the proposal to adopt this policy seconded and RESOLVED and if anyone passes away in the village to be discussed at next meeting Clerk to advise at the next meeting.
2. Youth club  - YMCA have applied for a grant application setup of three youth clubs in the area for one year. Council have propose us to be the first one and use as a templet for the others seconded and RESOLVED ongoing next meeting
3. Village Hall matters
9. Booking system – up and running and will make the audit process easier.
217. Upgrade village hall thermostat and programmer  - proposal for new one with fully automatic system £200 circ seconded and RESOLVED
4. Public conveniences and information point –  Propose digital locks on all the doors so be able to use the toilets in the village hall with information for the parishioner. Trail for three months and report back to council. The cost of local will be brought with community grant. Seconded and RESOLVED.
5. Update on LCC Parish Agreement Scheme – 7692 square metres that LCC cut thrice a year propose that they pay us £1, 361.48 us to maintain This will come into the parish grass cutting cost but grass is not always cut and parish should not envisage an increase in cost
6. Tractor run 21 December, Propose to use of village hall FOC, request collection buckets from organisers. Seconded and RESOLVED. All donations to go to the tractor run charity.
7. Community room update – progressing well,  spent circ. £9,000 of the grant and first part of the grant has been paid to parish bank account.
8. Cyden homes update published on website
9. Work is going well on site, the Foul sewers are around 90% complete, with the storm drainage around the 50% complete
10. Both pump stations have now been successfully first fixed, DC’s will be trial digging next week to allow for the incoming water supply and beginning to shape the road entrance into site.
11. As expected DC’s are currently dealing with vast amounts of rain water with no outfall
12. Therefore subject to weather they may decide to hold on to completing the drainage and move on to constructing  Road 1 through to tarmac (Road 1 being the main access road into the site )
13. Into the new year towards the end of January (26th) they will begin on the Section 278 Highway works to Ludborough Road, remediating and developing the road to the approved new design, this will also include completing our main connections to existing sewers.
1. AGAR Annual Governance and Accountability Return (AGAR) 2024/25 is outstanding as the year before has unresolved objections. Clerk to chase
10. Highways nothing to report
11. Memorial Bench – parishioner requested to have a bench in the memorial garden – discussion was around the logistics how would we accommodate all other residents in the village. After much discussion proposed we have a bench paid for by the parish with different plaques of other residents which are paid for by each family, seconded and RESOLVED.
12. Named beneficiary will – a resident has passed away and we are a named beneficiary in the will. Representative  from Air Ambulance is advocating on our behalf as they look after probate and will beneficiary on behalf of the charity. Council voted motion was seconded and RESOLVED> This is a complicated matter and will be ongoing for a while until it is resolved; defer to next meeting
13. Update on grant applications

1. Event Association – waiting for the outcome
2. Lottery grant application – sent back for more information

Item 0725/37 Correspondence: To receive and dispose of correspondence received since the last meeting:

• Updated event programme for the History Group and will continue to do so regularly
• Two younger parishioners have requested for a bike track in the village to be discussed next time
• Cyden Homes update is on website and the minutes
• FOI  from parishioner and has been responded to and published all our requests are published on the parish website
• Flooding information requested by parishioner is on the website and noticeboard
• Memorial bench correspondence as per minutes
• Correspondence from PKF AGAR discussed and minuted
• One Drive cloud renewal £1.99 per month to access files take off all files and add on to an external hard drive

Benches in Grainsby church need repair – defer to next meeting

Item 0725/38 Dates of next meeting: To note the date of the next meeting: Tuesday 13 January 2026 at 7pm

Item 0725/39 Financial matters:

1. To note bank balances on bank statements as on November 2025 £39,158.59
2. To note income – £8,411.11 plus hall hire £255
3. To authorise the signing of orders for payment for previous months

Cllr Bakes leave for comfort break 20.20

20.22 return

Meeting ended 20.28