August 2021 Minutes
NORTH THORESBY , GRAINSBY AND WAITHE PARISH COUNCIL
MINUTES FOR THE MEETING 2nd AUGUST 2021 AT THE VILLAGE HALL NORTH THORESBY.
Attending.
Cllr Knight(chairman). Cllr Kuzemczak(vice chair) Cllr Thomas. Cllr Burnett, Cllr Fisher. Cllr Howard. Cllr Wyatt. Cllr Smith. Cllr Aldridge.
Clerk Zoe Snell.
Agenda.
01/08/21. Apologies. None.
02/08/21. Declarations. None.
03/08/21. Agree minutes from meeting held on the 5th July. It was RESOLVED that the minutest were a true record. All in favour.
04/08/21. Public forum. Public were at the meeting but no members of the public spoke.
05/08/21. Update from District and County Councillors.
Cllr Smith commented on the strategy alliance- Boston with South Holland making the authority spread from Holton le Clay to Sutton Bridge. This will make a very large authority which could mean LCC would want unitary authority. This could be South East Lincolnshire creating a shift in power and Headquarters moving to Horncastle. The possibility of nuclear waste being stored at Thedlethorpe, would need to go by train and would go from Grimsby, transport would be an issue as would construction traffic moving through. There will be a campaign against this which will go to a public referendum. East Lindsey have not been consulted and have been advised to join campaign. There is no time line at present.
Cllr Aldridge said that if the change within councils East Lindsey, North East Lincs, North Lincs and West Lincs form a partnership, District Councillors may disappear creating a 2tier system leaving some Parish Councils without the expertise to take on the rolls and responsibilities in 2 years’ time.
06/08/21. Planning application N/133/01413/21. 198no properties on Ludborough Road North Thoresby.
North Thoresby Parish Council would be recommending refusal for the planning application and the report was read. The document was proposed. It was RESOLVED that NTPC would recommend refusal of the planning application N/133/01413/21, and the clerk would add the report to the planning portal. All in favour.
07/08/21. Tree Preservation Order. North Thoresby 1984 Tree(s) G7. Application reference number 0083/21/TPA. To pollard 4x limes. Southwold House High Street North Thoresby. Response by 16th August 2021. It was RESOLVED to approve the TPA application, 0083/21/TPA, however, the hedge was intruding onto the path making it difficult for more than 1 person to use that part of the pathway and very difficult to walk a pram/pushchair. All in favour.
08/08/21. To consider setting up an advisory working party tor the Beanfields proposal, with membership of 3 Councillors and 3 members of the public and with regard to the NALC legal advice that no 1 Parish Councillor can have delegated functions or executive responsibility (Hillingdon 1985). It was RESOLVED that if the planning application came back, an advisory party would be set up. All in favour.
09/08/21. To consider seeking quotations for planning consultancy services. It was RESOLVED that the clerk could get quotes. All in favour.
10/08/21. To consider a draft media policy. Cllr Fisher asked if that included Facebook. The clerk should see all that goes out to press and point 5 was added to policy. It was RESOLVED to adopt the Media Policy. All in favour.
11/08/21. To consider SLCC membership at a cost for 1 year of £130. It was RESOLVED to join SLCC. All in favour.
12/08/21. To consider quotations for IT support. It was RESOLVED to seek quotations for IT support. All in favour.
13/08/21. To consider seeking quotations for H & S support. It was RESOLVED that the clerk could look at costs. All in favour.
14/08/21. To agree to official Parish Council email addresses for the Clerk and all the Councillors. It was RESOLVED to seek quotes to set up email an address for each Councillor and clerk. All in favour.
15/08/21. To consider action(s) regarding a previously awarded Lottery Awards For All grant. It was RESOLVED that the clerk should write to National Lottery Awards to consider the reuse/repurpose as project no longer on the table, as it was felt not appropriate to use public money to top up. All in favour.
16/08/21. To agree expenditure of up to £500 to top up village hall crockery to provide matching supplies for the seated capacity number. It was RESOLVED that a maximum budget of £500 to purchase crockery and a new microwave for the kitchen and 3 x small tables for the hall. All in favour.
17/08/21. To agree to contract out the checks/ maintenance of the Defibrillator. It was discussed to contact Andrew Depford regarding a contract for the defib machine. It was RESOLVED to get the Defib machine repaired as soon as possible. All in favour.
18/08/21. To review storage arrangements at the village hall and to resolve actions. It was felt that as the Pop- in were now only offering a meal once a month they will not need the room in the hall. It was suggested the existing room was too big for monthly events and the room was needed for the Parish Council. Building more storage would be bought back at another meeting. It was RESOLVED that the Pop in would be moved to alternative storage within the building. All in favour.
19/08/21. To agree to seek quotations for design and print of leaflets/flyers and business cards to promote hire of the village hall. It was noted that the Caretaker had worked very hard painting and making the hall look good and has many clubs and activities using the hall. It was RESOLVED that the clerk would look for quotations for printing flyers/leaflets to promote the village hall. All in favour.
20/08/21. Update regarding recycle services. The bins were removed on Friday 29th July and at present we do not have a recycle facility to offer the residents in the village. The Parish Council were informed on the Monday and that they would be removed by Friday. It was RESOLVED that a formal complaint should be sent to ELDC regarding the short notice and unable to let the public know and to have a rolling motion to promote recycling. All in favour.
21/08/21. Update Speed watch. Cllr Wyatt updated meeting on the success of the Speed watch on Station Road and was planned for further Speed watch on the High Street. Cllr Wyatt and all the volunteers were congratulated on getting this off the ground.
22/08/21. To receive budget report. Not available will be added to next month.
23/08/21. To receive action sheet. To be added to next month`s agenda.
24/08/21. To agree finances. Duncan Toplis £157.50. AP Services £37.50 . It was considered that Duncan Toplis, were expensive and to consider alternative. It was RESOLVED to agree the payments and look at alternative accountants. All in favour.
25/08/21. To consider exclusion of press and public due to the confidential nature of the following agenda item. All members of the public Cllr Smith and Cllr Aldridge left the meeting.
26/08/21. Personnel to agree overtime for the clerk. It was RESOLVED that a record will be kept by the clerk for August. Overtime would be paid for August and review hours next month. All in favour.
Meeting closed at 8.20pm.