April 2022 Agenda

Dear Sir/Madam

I hereby give you notice that a Meeting of North Thoresby, Grainsby & Waithe Parish Council will be held in the North Thoresby Village Hall, The Square, North Thoresby, Grimsby, DN36 5QL on Monday 4th April 2022 commencing at 7.00PM.  

All Members are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting hereunder.

In accordance with the Public Bodies (Admission to Meetings) Act 1960, members of the public and press may attend the meeting.   Members of the public wishing to speak during the Open Forum are asked to contact the Clerk in advance of the meeting if possible.

Tanya Kuzemczak
Acting Clerk to the Parish Council
30th March 2022


Agenda:

01:04/22   Declarations of Interest:

a)   To record declarations of interest by any member of the council in respect of the agenda items listed below.  Members declaring interests should identify the agenda item and type of interest being declared.

b)   To note dispensations given to any member of the council in respect of the agenda items listed below. 

02:04/22   Apologies for Absence:

To receive any apologies sent to the Clerk from Members not able to attend the meeting.

03:04/22   Minutes of the Previous Meeting(s):

To approve the minutes of the meeting of Monday 7th March 2022 and the extraordinary meeting of Monday 14th March 2022.

04:04/22   Open Forum:

05:04/22   District & County Councillor Reports:

To receive any relevant LCC/ELDC reports.

06:04/22   Action Sheet:

To receive an updated action sheet and resolve any actions.

07:04/22   Finance & Governance:

a)   To approve payment of accounts to 7th March 2022.

b)   To note acting clerk will submit completed DPI forms to ELDC.

c)   To consider draft HR Policies (disciplinary, grievance, equality & diversity, antibullying and harassment, whistleblowing, annual leave, sickness absence, homeworking, flexible working, lone working, emergency dependents leave and performance improvement policies).

d)   To note acting clerk has cancelled Zoom direct debit.

08:04/22   Planning:

None received.

09:04/22   Best Kept Village/Environmental Working Group:

a)   To agree terms of reference for an Environmental Group.

b)   To agree entry to Best Kept Village 2022

10:04/22   Community Speedwatch:

To receive a report from Cllr Wyatt and consider quotations for mobile vehicle-activated speed sign.

11:04/22   Play Park:

a)   To receive an email from Team Sport and Play Ltd. and agree updated quotation. 

b)   To resolve the issue of emptying the litter bins on the Playpark and Memorial Garden.

c)   To note award of ELDC Councillor’s Community Grant Scheme - £350 towards Mapletoft Shelter.

d)   To receive an email from a member of the public regarding the Play Park.

12:04/22   Platinum Jubilee:

a)   To agree expenditure of £165 for a bouncy castle.

b)   To receive an email from a member of the public regarding a Platinum Jubilee tree.

c)   To note Awards for All grant application submitted as urgent due to March 31st deadline.

13:04/22   Website:

To consider renewal of the LALC website service.

14:04/22   Email Addresses:

a)   To receive a legal briefing regarding councillor email addresses.

b)   To receive any quotations for provision of councillor/staff email addresses.

15:04/22   Scribe:

To receive an estimate and agree expenditure for Scribe to bring the accounts up to date to the end of March 2022.

16:04/22   Village Hall:

a)   To consider any quotations for external (woodwork) painting.

b)   To consider any quotations for electrical work.

c)   To approve expenditure of estimated £2544 inc. VAT for village hall committee room ceiling – work agreed by acting clerk due to urgent health and safety risk of damaged ceiling.

d)   To note award of ELDC Councillor’s Community Grant Scheme - £250 towards village hall improvements.  To consider applying for additional funding for village clock and/or installation of bike racks, or to agree any other action.

17:04/22   Waithe BT Phone Box:

To receive a response from ELDC to the Parish Council’s formal complaint regarding the removal of the phone box at Waithe.

18:04/22   Annual Parish Meeting:

To agree a date for the Annual Parish Meeting.

Exclusion of Press and Public: 

To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that public and press be excluded from the meeting for the matters set out below on the grounds that it could involve the likely disclosure of private and confidential information.

19:03/22   Personnel:

To discuss the vacancy for Clerk/RFO and resolve any action.