May 2022 Agenda Annual Parish Council Meeting


Dear Sir/Madam

I hereby give you notice that the Annual Meeting of North Thoresby, Grainsby & Waithe Parish Council will be held in the North Thoresby Village Hall, The Square, North Thoresby, Grimsby, DN36 5QL on Monday 9th May 2022 commencing at 7.00PM.  

All Members are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting hereunder.

In accordance with the Public Bodies (Admission to Meetings) Act 1960, members of the public and press may attend the meeting.   Members of the public wishing to speak during the Open Forum are asked to contact the Clerk in advance of the meeting if possible.

Tanya Kuzemczak
Acting Clerk to the Parish Council
4th May 2022


01:05/21   To elect a Chairman for the year 2022/2023

02:05/21   Signing by the Chairman of his/her declaration of office or to agree that this be done at a later time.

03:05/21   To appoint a Vice-Chairman for the year 2022/2023

04:05/21   Declarations of Interest:

a)   To record declarations of interest by any member of the council in respect of the agenda items listed below.  Members declaring interests should identify the agenda item and type of interest being declared.

b)   To note dispensations given to any member of the council in respect of the agenda items listed below. 

05:05/21   Apologies for Absence:

To receive any apologies sent to the Clerk from Members not able to attend the meeting.

06:05/21   Open Forum:

07:05/21   Minutes of the Previous Meeting(s):

To approve the minutes of the meeting of Monday 4th April 2022 

08:05/21   Committee Membership:

To appoint 3 members to the Personnel Committee.

09:05/21   Working Groups:

To review working groups.

10:05/21   To agree dates for meetings 2022/2023

11:05/21   Action Sheet & Correspondence

To receive an updated action sheet, and resolve any actions.

To receive any correspondence and resolve any actions.

12:05/21   Finance & Governance:

a)   To approve payment of accounts to 4th April 2022.

b)   To agree adding new Clerk and Deputy as delegated online banking users.

c)   To agree to set up the online bank so that the Clerk sets up payments and 2 signatories log in to authorise the payments.

d)   To agree purchase of laptop(s) and phone for Clerk and Environmental Officer. 

e)   To review Council’s subscriptions:  LALC, SLCC (Clerk).

f)   To review council asset register.

g)   To review Standing Orders and Financial Regulations.

h)   To review the Council’s employment policies and procedures:  Disciplinary, Grievance, Anti-Bullying & Harassment, Whistleblowing, Lone Working and Equality & Diversity.

i)   To review the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation.

j)   To review of the Council’s complaints procedure.

k)   To review of the Council’s policy for dealing with the press/media.

l)   To review arrangements for insurance cover in respect of all insurable risks.  To agree to seek quotations for insurance renewal – due June 2022.

13:04/22   Planning:

a)   N/133/00719/22 | Section 73 application in relation to condition no. 2 (approved plans) and condition no. 3 (materials) previously imposed on planning permission ref. no. N/133/01843/19 for erection of 1 no. bungalow and construction of vehicular access. | LAND AT, OLD PLUMTREE LANE, NORTH THORESBY

b)   N/133/00637/22 | Planning Permission - Change of use of existing holiday accommodation to form a residential dwelling. | STANHOLME COTTAGE, STANHOLME LANE, NORTH THORESBY, GRIMSBY, DN36 5PP

c)   N/133/00783/22 | Outline erection of 1 no. dwelling. | LAND OFF, CHURCH LANE, NORTH THORESBY, DN36 5QG

14:04/22   Platinum Jubilee:

To consider planting a tree on the Memorial Garden.

15:04/22   Village Hall:

To resolve an issue with items stored at the Village Hall.

16:04/22   Waithe BT Phone Box:

To receive any response from ELDC to the Parish Council’s formal complaint regarding the removal of the phone box at Waithe.  If no reply received consider making a formal complaint to ELDC regarding lack of response. 

Exclusion of Press and Public: 

To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that public and press be excluded from the meeting for the matters set out below on the grounds that it could involve the likely disclosure of private and confidential information.

17:03/22   Personnel:

To note the appointments of Clerk/Responsible Financial Officer and Environmental Officer.