October 2024 Agenda (7th)
Dear Councillor,
You are hereby summoned to attend an ordinary meeting of North Thoresby Parish Council, which will be held in North Thoresby Village Hall on Monday 7TH of October 2024, commencing at 7.00pm
Meetings are open to the public by virtue of the Public Bodies Admissions to Meetings Act 1960 section 1 unless the presence is prejudicial to the public interest (section 2). Members of the public wishing to speak during the Open Forum are asked to contact the Clerk in advance of the meeting if possible.
Jill Davis
Jill Davis
Locum Proper Officer to North Thoresby, Grainsby & Waite Parish Council
2nd of October 2024
1. Chair’s Welcome
a) The meeting may be recorded.
b) Safety announcement.
c) To remind the members of the public that the meeting is a PC meeting held in public and not a public meeting
2. Apologies for Absence
a) To receive apologies.
b) To approve reasons for absence given by Councillors.
3. Declarations of Interest
a) To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.
b) To note dispensations given to any member of the council in respect of the agenda items listed below.
4. Approval of Previous Minutes
a) For the council to consider approving the draft ordinary minutes dated the 2nd of September 2024.
b) For the council to consider approving the draft extraordinary minutes dated the 30th of September 2024
5. Public Open Forum – 30 Minutes
Members of the public can ask questions or make short statements to the council. Open Forum shall not exceed 30 minutes unless directed by the Chair.
6. District Council Update
To receive updates from any attending District Councillor.
7. County Council Update
To receive updates from any attending County Councillor.
8. Chairman’s Report:
a) To update the council concerning the defibrillators
b) To update the council concerning grant applications
9. Clerk’s Report:
a) For the council to note the Temporary Traffic Restriction Grainsby – Please see notification
b) To update the council concerning the Grass Cutting contract
c) One Freedom of Information Request has been received – PC has complied with the request and the matter is now closed
d) Two wreaths for Remembrance Day have been purchased and will be delivered to the Chairman.
e) For the clerk to update the council – concerning the Grass Cutting PC contract
f) For the clerk to update the council – concerning ELDC grass cutting contracts
10. Finance Matters:
a) To inform the council that Jill Davis has been approved as an inputter for Unity Trust Bank
b) For the council to consider approving LALC Invoice 14941 – Website Support £216.00
c) For the council to consider approving LALC 14980 – Website Support £216.00
d) For the council to consider approving Wave Invoice 14054152 Public Toilets - £51.53
e) For the council to consider approving Wave Invoice 14056181 Village Hall - £197.33
f) For the council to approve the Annual Data Protection Fee (18/10/2024) - £40.00
g) For the council to consider approving Jill Davis’s expenses for September 2024 - £170.90
h) For the council to consider approving GMB Accountants Payroll invoice - £204.00
i) For the council to consider approving GMB Accountants Payroll invoice - £18.00
j) For the council to consider approving the quotation from Castle Consulting concerning the Fire Risk Assessment and to consider setting a budget for the work to be completed.
11. Planning Matters:
a) Planning Permission – N/133/01254/24. Alterations to existing dwelling to convert existing integral garage to additional living accommodation and erection of a detached double garage. Date for comments 15/10/2024. MARFLEETS, LUDBOROUGH ROAD, NORTH THORESBY, GRIMSBY, DN36 5RF.
b) Planning Permission - N/133/01255/24. Change of use of existing store building to provide 2no. holiday cottages and the siting of 1no. secure container. Date for Comments 18/10/2024. LAND REAR OF MICKLEMORE HOUSE, MAIN ROAD, NORTH THORESBY (Deferred from the September PC meeting)
c) Planning Permission - N/133/01215/24. Erection of a storage building, excavation of land to form an extension to the existing pond and bunding to a maximum height of 1.5m on the site of existing stables which are to be demolished. Date for Comments 15/11/2024. LAND NORTH OF MEADOW COTTAGE, CHURCH LANE, NORTH THORESBY.
d) Planning Decision – N/133/00720/24. ROBINSONS LANE, NORTH THORESBY, GRIMSBY, DN36 5QY. Full Planning permission Granted. Council to Note.
12. Administration Matters:
a) For the council to consider approving the draft Grants Policy
b) For the council to consider approving the draft Keyholder Policy
c) For the council to approve/adopt the LGA Code of Conduct
13. Outstanding Projects:
For the Parish Council to consider any actions relating to item 13.
a) Disclaimers on members devices – still not completed. The PC approved for the completion of the task by the 30/09/2024 – What are the next steps
b) The calendar – Update from the council. What are the next steps
c) Fire Risk Assessment ongoing– Mandated to Cllr Orrill
d) Facebook Page – Update from the council. What are the next steps. The PC approved the policy
e) Donation to the Sports Club £200.00 – Still waiting for confirmation of distribution
f) For the Zoom Planning training to be organised
g) Chase the developer concerning Beanland’s meeting
14. Village Hall Matters/ Village Matters:
a) To ratify that the Live and Local Event on the 5th of October was a PC Sponsored Event
b) To update the council with the Live and Local Event that took place on the 5th of October
c) For the council to consider a Councillor to be mandated to have the responsibility for the next event – as the PC is now the sponsor.
d) For the council to consider investigating who owns the land at the play park (Cllr Willerton)
e) For Cllr Orrill to update the council with the Fire Risk Assessment
f) For the clerk to inform the council of the reply from Highways concerning weight restrictions on the roads in the parish
g) For the clerk to inform the council of the reply from Highways concerning speeding problems in the parish
h) For the council to consider any actions from the information concerning Community Speed Watch supplied (hand held devices)
i) For the council to consider the instigation/update the Parish Emergency Plan
j) For the council to consider a monthly email account service to provide monthly information to parishioners/members of the public
k) For the council to consider any actions for Christmas 2024 and to consider a budget
15. Employment Matters:
a) For the council to consider the updated Parish Clerk Advert, job description and person specification and to consider the associated costs.
b) For the council to consider approving the overtime for August 2024 28 hours
c) For the council to consider approving the overtime for September 2024 35 hours (1 day in the parish)
16. Financial Year 2024 - 2025:
a) For the RFO to minute that a financial overview has been circulated to the council
b) S137 Power of Last Resort Expenditure £10.81 per elector = £9761.43
c) VAT number 1 reclaim requested £2101.28
d) VAT number 2 reclaim requested £555.68
e) For the RFO to minute that the bank statements (current and savings) from the 01/04/2024 – 31/08/2024 have been circulated to the council
f) To inform the council the Bank Balances at 30/09/2024 is £36,894.79
g) For the council to approve April’s 2024 bank reconciliation
h) For the council to approve May’s 2024 bank reconciliation
i) For the council to approve June’s 2024 bank reconciliation
j) For the council to approve July’s 2024 bank reconciliation
k) For the council to approve August’s 2024 bank reconciliation
l) For the council to review the Internal Audit Report
m) For the RFO to minute that all invoices per month have been circulated to the council (Up to end of August 2024)
n) For the council to consider approving the budget for 2024 – 2025
17. Payments – For the Council to consider approving the October Payments 2024:
| Invoice Name: | Reason for Payment: | Sub Total: | Vat: | Total: |
| Jill Davis | September 2024 Salary | £446.75 | £446.75 | |
| Mr Wilson | September 2024 Salary | £702.00 | £702.00 | |
| HMRC | September 2024 Payment | £111.60 | £111.60 | |
| Lincolnshire Association of Local Councils | Website Support | £180.00 | £36.00 | £216.00 |
| Lincolnshire Association of Local Councils | Website Support | £180.00 | £36.00 | £216.00 |
| Locum Clerk | 2 hours of previously approved Locum support | £34.00 | £34.00 | |
| Wave Invoice | Public Toilets Invoice (15/06/ - 14/09) | £51.53 | £51.53 | |
| Wave Invoice | Village Hall Invoice (15/06 – 14/09) | £197.33 | £197.33 | |
| ICO | Data Protection Fee | £40.00 | £40.00 | |
| Jill Davis | September 2024 Expenses | £170.90 | £170.90 | |
| GBM Accountants Limited | Payroll Service Invoice 2302 | £170.00 | £34.00 | £204.00 |
| GBM Accountants Limited | Payroll Service 2303 | £15.00 | £3.00 | £18.00 |
| TOTAL | £2299.11 | £109.00 | £2408.11 |
18. Next Meeting Date
a) To note the next meeting is scheduled for Monday 4th of November 2024
b) Deadline Date for items for the agenda – Friday 25th of October 2024
19. Temporary exclusion of press and public: Pursuant to the Public Bodies (Admission at Meetings Act 1960. (The Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed) Consideration and reason required:
20. Miscellaneous Matters:
a) For the council to consider any actions from the updated paper submitted concerning an ongoing issue.
b) For the council to consider any actions from correspondence received.