January 2020 Minutes
MINUTES OF THE FULL COUNCIL MEETING OF NORTH THORESBY, GRAINSBY AND WAITHE PARISH COUNCIL, HELD AT THE VILLAGE HALL NORTH THORESBY AT 7PM MONDAY 6TH JANUARY 2020.
PRESENT.
Councillor Buckenham. (Chairman)
Councillor Wright. (Vice Chairman)
Councillor Knight.
Councillor Krawiec.
Councillor Kuzemczac.
Councillor Stone.
Also present. Councillor Smith.
In attendance. Zoe Snell (Clerk to the Parish Council)
1.CHAIRMANS WELCOME. Councillor Buckenham opened meeting.
2 TO RECEIVE APOLOGIES OF ABSENCE. No apologies.
3. TO RECEIVE DECLARATIONS OF INTEREST.
Cllr Buckenham requested dispensation regarding the development on the High Street. North Thoresby.
4.TO NOTE DISPENSATION GIVEN TO ANY MEMBER OF THE COUNCIL.
Cllr Buckenham left the meeting regarding the dispensation.
It was proposed a dispensation until we get clarification from LALC. Clerk to follow up.
5.PUBLIC FORUM.
Member of the public raised concerns about the lack of grass cutting in the village last year. It was agreed that the wording in the contract will be more specific, clarify areas, when and edges to be cut.
Member of the public raised issues in a letter regarding speed signage change on Station Road from 40mph to 30mph which was advertised September 2019. When will it be changed? Also concerns regarding the condition of Ludborough Road. It was suggested that this should be recorded on Fix My Street App. Clerk to follow up concerns.
6.TO APPROVE MINUTES OF THE FULL COUNCILL MEETING HELD ON 6TH DECEMBER 2019.
Minutes of December meeting approved.
7.TO RECEIVE A REPORT FROM THE DISTRICT COUNCILLOR.
District Councillor not at meeting.
8.TO RECEIVE A REPORT FROM THE COUNTY COUNCILLOR. PLANNING MATTERS.
Councillor Smith reported that there was a tree dedication for WW11 heroes and Bomb disposal came up from Kent.
9.CHAIRMANS REPORT.
Councillor Buckenham reported on the proposed purchase of a TV for the meeting room. Wall mount will be £20-£40. TV cost 569.05 inc vat. Helen has looked into the land near the Telephone Exchange. More information can be found via Land Registry, unregistered land could be taken over. The Parish Council would like to plant trees on the land. Clerk will write to BT Land Department into registration/ownership of land. Water running onto Ludborough Road coming from the hill through garden onto road, it is thought that it used to be a pond or a spring in the past. Councill Stone is aware there was a pond to feed cattle. Councillor Buckenham asked the resident to report flooding in the future. Emergency Plan- A working group will be set up by Councillor Buckenham, Councillor Kuzemczak and Councillor Stone.Clerk to contact Holten Le Clay PC and Tetney PC to discuss/update their Emergency Plan.
The Village Hall could be used for sleeping if needed and a list of people to be contacted in the event of an emergency. Will start looking into this issue towards the end of the month.
Councillor Buckenham will be speaking for 3 minutes regarding Old Plumtree Lane.
Councillor Smith will be at the meeting.
Councillor Fisher joined the meeting 8pm.
Councillor Smith left the meeting.
10.TO AGREE PRECEPT.
RESOLVED Precept was agreed £23000 20/21.
11.PLANNING MATTERS.
Labara. Delegated decision. If condition had been removed would permission have been granted. Council will continue to follow application.
Grainsby Lane. Environmental Agency are saying no concerns around drainage.
Prospect House. Councillor Krawiec to resend comments to Clerk regarding concerns for proposed planning application to garage.
12.TO DISCUSS A COMPLAINT RECEIVED, REGARDING A PROPERTY IN STANHOLME LANE ANSD ASSOCIATED BLOCKAGE OF THE RIPARIAN OLD FLEET DRAIN.
Stanholme Lane. Councillor Stone raised concern regarding rubble in the Dyke and permanency of property. Clerk to contact Drainage Board East Lindsey regarding Old Fleet Drain.
Clark to contact Enforcement Planning Officer regarding Caravan in a field in Stanholme Lane with possible resident.
13.APPROVE EXPENDITURE FOR 3 VILLAGE HALL TABLES. £150.
Proposed to purchase 2 Village Hall tables to replace tables not returned.
14.TO REVIEW VILLAGE HALL AGREEMENT TO ADD TAKING DEPOSIT.
Proposed nothing to be loaned from Village Hall without permission, deposit to be paid if loaning items from Village Hall.
15. TO CONSIDER A POLICY FOR LOANING OUT VILLAGE HALL EQUIPMENT.
Proposed Policy to be amended.
16.TO CONSIDER SETTING UP A WORKING GROUP FOR VILLAGE HALL/PARISH OFFICE.
Proposed, set up a working group to look at quotes, Clerk to contact postcode lottery regarding funding. Contact Des to be on working group.
Contact Mark to help out rearranging store cupboard.
17.TO APPROVE RE-JOINING COMMUNITY LINCS £55 PER YEAR £120 3 YEARS. Proposed join for 3 years mor cost affective.
18.TO CONSIDER CHRISTMAS LIGHTS COMPETITION AND DATE FOR 2020.
Proposed to put on next agenda.
19.TO REVIEW NEWS LETTER ARRANGEMENTS AND FREQUENCY.
Agreed, to discuss news letter at events meeting on 15th January. Concerns regarding delivery and when.
20.TO REVIEW GRASS CUTTING CONTRACT AND TO ARRANGE TO SEND OUT TENDERS.
Proposed to put out for tender. To agree 15 cuts March to October at fortnightly intervals, keeping the grass areas cut to a length of 4cms max, grass to be left clear of cuttings and include tidy edges.
21.TO REVIEW RESPONSIBILITY FOR ELECTRICAL INSPECTIONS.
Proposed PAT testing and electrical tests to be carried out.
22.TO APPROVE COUNCILLOR AND CLERK TRAINING.
Proposed Councillor and Clerk training. Clerk to circulate training.
23.APPROVE FOLLOWING PAYMENTS.
Proposed payments.
Viking. 38.63
lP.Hogarth. 70.87
Community Lincs 120.00
Christmas News Letter. 227.00
Clerk Services. XXXX
24. CLOSED MEETING TO DISCUSS INFORMATION FROM LALC. Information discussed.
Meeting closed 9.15pm